The energy reporting tool as a pillar of sustainable management

“Are you being more or less efficient than last year? Are common criteria used in your organisation to answer this question? Are you 100% sure that if you ask two departments in your organisation about the 2024 emissions, you’ll get the same result?

In a global context where sustainability and energy efficiency have become key priorities for organisations, having a reporting tool that centralises energy and emissions data emerges as a strategic necessity.

This tool must be capable of integrating indicators from different departments within the company, establishing a common database, eliminating duplications and errors, and enabling the extraction of maximum value from the existing information.

1. THE CONTEXT: Growing Importance of Energy and Environmental Management

Efficient energy consumption management and the reduction of greenhouse gas emissions are two of the main pillars in the transition toward sustainable business models.

In addition, current regulatory frameworks require companies to accurately measure, manage, and report their consumption and emissions. ISO 50001, EINF, CSRD, ETS, National Carbon Footprint Registry, CSR… different reports built from shared information.

2. THE PROBLEM: Information Fragmentation

One of the major challenges many organisations face is information fragmentation. In most cases, energy and emissions data are scattered across different departments: operations, maintenance, procurement, environment, quality, finance, among others.

Each area may work with its own indicators, formats, and methodologies, which leads to multiple negative consequences:

• Data inconsistencies: Without a single source of information, differences can arise in the reported values depending on the department providing them. For example:
  • Different methodologies or emission factors may be used for calculating emissions.
  • Emissions from vehicles, refrigerant gases, fire extinguishers, etc., may or may not be included.
  • Electricity consumption data may be reported either accounting for photovoltaic production or not, and may be based on the utility meter or on an internal meter.
• Duplication of effort: Unnecessary resources are used to collect and validate the same information at different levels.
• Errors in reports: The lack of integration and staff turnover in positions affecting these calculations increase the risk of human or interpretation errors.
• Difficulty in decision-making: Without a global view, it becomes challenging to accurately assess energy performance or identify improvement opportunities.

3. THE SOLUTION: a centralised energy reporting tool

Having an energy and emissions reporting tool that integrates indicators from all departments represents a qualitative leap for business management. This solution should act as a centralised data platform, connecting existing systems (monitoring platforms, national databases, production or activity level data, prices, budgets, etc.) and structuring the information in a coherent and accessible way

Among the main benefits of this type of tool, the following stand out:

1. 1. Consolidation of information

A single data source prevents discrepancies between departments and allows for a cross-sectional view of the company's energy and environmental performance. This makes it easier to prepare internal or external reports.

2.Improvement of operational efficiency

By automating data collection and processing, the time spent on manual tasks is reduced, allowing the team to focus on making the most of the information provided by the reports and responding to deviations.

3. Facilitation of decision making

The tool must allow the creation of customised dashboards and reports for different levels, tailoring the information to the intended recipient.

4. Improvement in internal and external communication

A common set of indicators promotes transparency and collaboration between departments. Additionally, it enables the organisation to clearly communicate its progress in energy efficiency and sustainability.

An energy and emissions reporting tool that integrates indicators from all departments not only improves the quality of information and process efficiency but also strengthens the company’s ability to respond to environmental, regulatory, and competitiveness challenges.

The consolidation of data into a common database allows for better decision-making, reduced operational costs, minimised risks, and more effective communication of sustainability achievements. Implementing a tool of this kind is not just a technical improvement: it is a key step toward a smarter, more resilient organisation committed to the future of the planet.

GenSIS by Gen0: Data Intelligence for More Sustainable Decisions

Gen0 has recently launched GenSIS, a PowerBI-based system that allows consolidation of data from different sources, organises information, generates indicators for various departments, and maximises the benefits of advanced data analytics and Artificial Intelligence.

If you want to learn more about how GenSIS can help you centralise your data, generate valuable insights, and make smarter decisions, contact us for more information or to arrange a personalised demonstration for your team.